Satellite Symposia Guidelines
Share epilepsy-related thought leadership through sponsored education designed to inform attendees in a credible, non-promotional format.
Satellite Symposia provide an opportunity for industry partners to share epilepsy-related thought leadership through sponsored education. Programs must be educational in nature and may not be promotional.
Applications Due Wednesday, July 1
A limited number of slots are available by application only.
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Please Note
- Programs may not duplicate educational content offered at the AES Annual Meeting. AES will release the 2026 Annual Meeting educational sessions soon.
- AES may request speaker changes or updates if proposed speakers are already participating in the AES program.
- CME/CE from a third-party accreditor is optional, but not required. AES does not accredit or jointly provide accreditation for industry satellite education.
- All applications for industry-sponsored education are reviewed by the AES Council on Education.
- Accepted applications must meet AES education standards for industry-sponsored education.
- If AES is unable to fulfill all applications due to space constraints, the AES Council on Education will select the symposia it determines have the greatest educational value to attendees.
Acceptable Formats
Acceptable educational formats for industry satellite education may include a symposium or workshop featuring speaker presentations, panel discussions, films, video presentations, or hands-on activities for attendees. Room capacity will depend on the seating configuration selected for the assigned room.
In previous years, these events have typically drawn more than 100 attendees. Each sponsor is responsible for generating its own audience, and AES does not guarantee attendance.
Application Process and Guidelines
Application Fee
A non-refundable application fee of $750 must accompany the completed application.
Symposium Fee
- Symposia of up to three hours: $32,000, in addition to the $750 non-refundable application fee
- If your application is accepted, the designated contact will receive a letter of agreement (LOA) that must be signed by an authorized company representative and returned by the AES deadline.
- If the signed LOA is not received by that date, AES reserves the right to reassign the date/time slot.
- Full payment must be received by the deadline.
Proposals must include:
- Symposium title
- Overview/description
- Learning objectives
- Needs assessment
- Agenda, including speakers and affiliations
- First, second, and third choice for the timing of the proposed session
Review Criteria
- Degree of objectivity, balance, and scientific rigor. Proposals will not be accepted if deemed promotional rather than educational.
- Extent to which the proposal meets the educational needs of AES attendees
- Extent to which the proposal does not duplicate AES Annual Meeting educational content
- Extent to which the proposal complements the overall educational content of the AES Annual Meeting
Satellite Symposia Dates and Times
The following dates and times are available for industry-sponsored Satellite Symposia:
| Thursday, December 3, 2026 |
6:00 – 9:00 PM |
| Friday, December 4, 2026 |
6:00 – 9:00 PM |
| Saturday, December 5, 2026 |
6:00 – 9:00 PM |
| Sunday, December 6, 2026 |
6:00 – 9:00 PM |
Generating an Audience
A well-attended event is the goal. A balanced marketing plan that supports audience generation is critical, and there are several ways industry partners and sponsoring companies can work with AES. Additional details are provided in each LOA.
AES will provide:
- One (1) mailing list of registrants as of the early bird deadline (mailing addresses only), subject to AES mailing list policies and sent to the contact of record
- Information about the satellite symposium in the online program and mobile app.
- Signage in a high-traffic area of the meeting listing satellite education events with dates, times, and locations
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