Nonprofit Organizations at the AES Annual Meeting
Opportunities for nonprofit organizations to participate, connect, and advance epilepsy care.
The American Epilepsy Society welcomes its members and the broader epilepsy community to the AES Annual Meeting. We provide opportunities for nonprofit organizations to participate as attendees, exhibitors, advertisers, and sponsors.
While the primary purpose of the event is to provide top-quality medical education and share the latest scientific findings, AES shares many of the same goals as nonprofit organizations working to improve outcomes for people with epilepsy.
How Nonprofits Can Be Involved
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AES provides an Epilepsy Resource Area for qualifying nonprofit organizations involved in advocacy, patient outreach, non-clinical services, and research funding. Nonprofits are welcome to:
Nonprofits may not:
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Epilepsy Resource Area at AES |
General Guidelines
Nonprofit exhibitors: must follow all exhibitor rules and are typically located in the Epilepsy Resource Area.
Meetings & events: must be approved by AES if they involve Annual Meeting attendees.
Media events: do not require approval but cannot originate from AES spaces or use AES branding.
Messaging: must comply with AES guidelines.
Sponsorship & advertising: eligibility depends on organizational revenue thresholds.
Registration category: nonprofit staff and advocates may register in the Advocate category (physicians excluded).
Corporate recognition: permitted only in a modest format.
Compliance with AES policies is expected to ensure a fair and equitable experience for all participants.
Nonprofit Pricing
- Discounted exhibit booths in the Epilepsy Resource Area
- Access to reduced Advocate registration rates
Special Opportunities for Epilepsy Leadership Council (ELC) Members
Complimentary registration: One full-meeting registration per organization
Special offers: Exclusive pricing and opportunities communicated to ELC members
Onsite recognition: Logo placement on onsite signage
Hoyer Lecture: Opportunity to display organizational slides
Science & Research Update: Apply to host a scientific educational event in the same city and week as the AES Annual Meeting
For more information on the Epilepsy Leadership Council visit their website.
Interested in joining the Epilepsy Leadership Council? Email elc@aesnet.org.
Recognition for Participation
AES recognizes exhibitors based on total spending across booth space, sponsorships, and advertising.
- Included: booth, sponsorship, and advertising spend
- Not included: grants, registration fees, AV, and other expenses
- Benefits: nonprofits receive the same recognition benefits as commercial supporters (excluding private event invitations)