Advertisements and Sponsorships

Advertising and Sponsorship Catalog

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Who Qualifies as Advertisers or Sponsors?

The following categories qualify to participate in the 2026 AES Annual Meeting as advertisers or sponsors, provided they meet all other AES exhibitor requirements:

• 2026 commercial booth or nonprofit tabletop exhibitors
• 2026 scientific exhibitors
• Non-exhibiting companies with an epilepsy-related medicine or device in pre-commercial status, provided they do not already have a commercial epilepsy product
• Medical education companies providing a satellite symposium sponsored by a company that qualifies to purchase advertising or sponsorship opportunities
• Companies in Loss of Exclusivity (LOE) status, or going into LOE in 2026, that reached Advocate Level or above in the AES recognition system in the past two years through expenditures on Epilepsy Currents advertising, medical education grants, and charitable support—or will reach that level in 2026

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All Advertising and Sponsorship Must Go Through AES

All companies and organizations participating in the 2026 AES Annual Meeting as exhibitors, sponsors, and advertisers of content targeted in any way, or visible, to the professional epilepsy audience that appears during the blackout period of December 1, 2026 to December 14, 2026 in the greater Denver, CO market must purchase these promotional opportunities through AES.

Advertising placements of a month or less that include these dates, are targeted at the consumer market, and are placed in or near venues or outlets where they can reasonably be expected to reach the AES professional audience will also be considered targeted at professionals and therefore must be purchased through AES.

Advertising includes, but is not limited to, convention center and hotel placements, airport ads, billboards, central business district signage, bus and taxi ads, clings, pop-ups, projection ads, mobile advertising, pedicabs, and other outdoor advertising.

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Hotel Advertising

AES does not allow advertising in conference hotels, with the exception of advertising inventory offered by AES, if available.

AES Approves Print and Digital Messaging

Do not see your item listed above? Send it to jsearle@aesnet.org for approval.

All print or digital advertisements, signs, and mailings, excluding your company’s content in your booth, must be approved by AES in advance. In addition to final approval, AES is available to consult on art and messaging during the design and concept phase.

Please allow three business days for review.

Send the following to jsearle@aesnet.org for approval: Daily Connect ads Free-standing 7' x 3' double-sided signs Lunch table ads Mailers sent with the complimentary mailing list Media Wall ads Satellite Symposia promotional materials Scientific Exhibit promotional materials Sponsored emails Online Ad Retargeting Campaigns eNewsletter Ads Mobile App banner ads Send the following to alaw@aesnet.org for approval: Convention Center banners Hotel key cards and jackets Large-scale advertisements such as convention center windows, escalators, and walls Mobile app splash page art

Advertising and sponsorship visibility at AES

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QR Codes in Advertisements

QR codes on print or digital advertisements, signs, or materials are acceptable, provided:

• The destination URL is submitted during the approval process
• The final working QR code is submitted during the approval process before production

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Guidelines for Referencing AES in Communications

References to AES in ads and mailings. Advertisements and direct mail outreach may include references to the AES Annual Meeting, but they must not imply that the ad or mailer is from AES. During the review process, AES reserves the right to revise language relating to the use of the American Epilepsy Society name and/or reduce the prominence of the reference.

• Neither the AES logo nor the 2026 AES Annual Meeting logo may be used in any advertisement or mailer
• No version of “American Epilepsy Society,” “AES,” or “Annual Meeting” may appear in any URLs your company uses to support your program or product
• The following reference to AES is allowed: AES 2026. While not required, it may be used in airport, outdoor, taxi, hotel, and onsite advertising
• Advertisers may use 2026 American Epilepsy Society Annual Meeting or 2026 AES Annual Meeting on these materials viewed or used onsite at the convention center:
  • Door drops
  • Media Wall ads
  • Please discuss other uses directly with AES

Messaging at the AES Annual Meeting. Please note these requirements for corporate and branded product messaging based on where your advertisement will appear:

• Messaging on sponsored items and advertising inside the exhibit hall may include corporate messaging and logos and/or product messaging and logos. AES reserves the right to disallow corporate and/or product messaging and logos on items in the exhibit hall if there is a reasonable possibility that attendees may carry those items where corporate messaging might be visible in accredited education sessions.
• Messaging on sponsored items and advertising outside the exhibit hall may not include product messaging and logos, except for ads appearing on the AES Media Wall.
• Outdoor advertising and sponsorships, including airport, taxi, shuttle bus, billboard, and headquarters hotel placements, may include a call to action and may include product messaging and logos as part of a larger corporate message. The product messaging and logo must appear smaller than the corporate messaging and logo.